How to Plan a Group Trip (and Stay Sane)

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There is a lot to consider when planning a group trip and it can be extremely stressful. So, we put together some tips on how to plan a group trip (and stay sane). Follow these tips to take some pressure off next time you're planning an epic group trip.

Have a Leader

It is important to be democratic when planning a group trip so that everyone has input and shares their opinions but don't be afraid to take charge. The group needs a leader who is willing to make some decisions, including planning and booking the trip.

Who, Where, When

Decide who is going, the destination and when the best time to go would be. Consider which friends align best with your travel style and what everyone ultimately wants to get out of the trip. Keep in mind that the more travelers in the group, the more opinions, personalities and budgets you'll have to juggle. We suggest not to start planning until you get a commitment from everyone involved, including a definite location and timeframe that everyone is available.

Decide on a Budget & Payments

Before booking anything, it is extremely important to make sure that everyone is on the same page as far as budget. Agreeing on a maximum budget is a good way to eliminate any possible surprises that your group members might not be expecting. Additionally, it is important to decide how payments from group members should be handled. It is often easier for the leader to pay any deposits, etc., for the group and be reimbursed.

Book Transportation First

Book flights or other modes of transportation first to officially lock in the group and timeframe of the trip. Additionally, booking early typically gives you the best prices and will ensure that everyone in the group is able to travel together. Don't forget to ask about group rates.

Decide on Accommodations

When planning a group trip, the traditional hotels or hostels may not always make the most sense. It is often better to stay in a home or apartment through a service like Airbnb so that everyone can hang out without being crammed into a hotel room.

Plan Activities

Communication is key when planning activities for a group trip. It is important to get an idea of what the group members are interested in doing before booking anything ahead of time. Sometimes it may be better to have an idea of what you all might want to do but wait until arrival to book the activities so that the group can feel it all out together. We recommend to not be overly ambitious and to plan a lot of downtime on group trips because people will inevitably want some alone time throughout the day.

Go on Your Trip!

Your planning will pay off once you land in your dream destination. Relax and make the most out of a group trip with your friends!


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Planning a group trip? Keep track of all your travel details with the Adventure Assist travel notebook!